Impact 100 Greater Indianapolis Conflict of Interest Policy
The purpose of the conflict of interest policy is to protect the tax-exempt interest of Impact 100 Greater Indianapolis, Inc.(“Impact 100”) when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of Impact 100 or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.
1. An “interested person” is any director, principal officer, or member of a committee with governing board delegated power, who has a direct or indirect financial interest, as defined below.
2. A person has a “financial interest” if the person has, directly or indirectly, through business, investment, or family:
- An ownership or investment interest in any entity with which Impact 100 has a transaction or arrangement;
- A compensation arrangement with Impact 100 or with any entity or individual with which Impact 100 has a transaction or arrangement; or
- A potential ownership or investment interest in, or compensation arrangement with, or any entity or individual with which Impact 100 is negotiating a transaction or arrangement.
Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.
A financial interest is not necessarily a conflict of interest. Under Article II, Section 2, a person who has a financial interest may have a conflict of interest only if the appropriate governing board or committee decides that a conflict of interest exists.
1. Duty to Disclose
In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of the committees with governing board delegated powers considering the proposed transaction or arrangement.
2. Determination of Whether a Conflict of Interest Exists
After disclosure of the financial interest and all material facts, and after any discussion with the interested person, she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists.
3. Procedures for Addressing a Conflict of Interest
- An interested person may make a presentation at the governing board or committee meeting, but after the presentation, she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest.
- The presiding officer of the board meeting or the committee chair shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement.
- After exercising due diligence, the board of directors or committee shall determine whether Impact 100 can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest.
- If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the board of directors or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in Impact 100’s best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination it shall make its decision as to whether to enter into the transaction or arrangement.
4. Violations of the Conflicts of Interest Policy
- If the governing board or committee has reasonable cause to believe a director or committee member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose.
- If, after hearing the member’s response and after making further investigation as warranted by the circumstances, the board of directors or committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.
Records of Proceedings
The minutes of the board of directors and all committees with board delegated powers shall contain:
- The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the board of directors’ or committee’s decision as to whether a conflict of interest in fact existed.
- The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings.
- A voting member of the board of directors who receives compensation, directly or indirectly, from Impact 100 for services is precluded from voting on matters pertaining to that member’s compensation.
- A voting member of any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from Impact 100 for services is precluded from voting on matters pertaining to that member’s compensation.
- No voting member of the Board of Directors or any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from Impact 100, either individually or collectively, is prohibited from providing information to any committee regarding compensation.
Each director, officer and member of a committee with governing board-delegated powers shall annually sign a statement which affirms such person:
- Has received a copy of the conflicts of interest policy;
- Has read and understand the policy;
- Has agreed to comply with the policy; and
- Understand Impact 100 is a charitable organization and in order to maintain its federal tax exemption it must engage primarily in activities that accomplish one or more of its tax-exempt purposes.
To ensure Impact 100 operates in a manner consistent with its charitable purposes and does not engage in activities that could jeopardize its tax-exempt status, periodic reviews shall be conducted. The periodic reviews shall, at a minimum, include the following subjects:
- Whether compensation arrangements and benefits are reasonable, based on competent survey information, and the result of arm’s length bargaining.
- Whether partnerships, joint ventures, and arrangements with management organizations conform to Impact 100’s written policies, are properly recorded, reflect reasonable investment or payments for goods and services, further charitable purposes and do not result in inurement, impermissible private benefit or an excess benefit transaction.
Use of Outside Experts
When conducting the periodic reviews as provided for in Article VII Impact 100 may, but need not, use outside advisors. If outside experts are used, their use shall relieve the board of directors of its responsibility for ensuring periodic reviews are conducted.